Administrative Support Coordinator

Job Specification: Administrative Support Coordinator

Location: London Borough of Bexley
Position: Administrative Support Coordinator
Salary: £28,000 per annum
Working Hours: 8:00 AM – 5:00 PM, Monday to Friday

Role Overview: We are looking for a highly organised and proactive Administrative Support Coordinator to join our client in the Fire & Security industry.

The successful candidate will be responsible for ensuring the smooth day-to-day operations of the office by managing appointments, coordinating engineers' schedules, and uploading data to internal and external portals.

This is an excellent opportunity for someone with strong administrative skills and an eye for detail to contribute to a growing team in the passive fire sector.

You will have the chance to work as part of a dynamic and supportive team, with room for personal and professional growth within the company.

Key Responsibilities:

• Appointment Scheduling: Coordinate and schedule appointments for both internal and external stakeholders.
• Diary Management: Organise and maintain engineers’ schedules, ensuring efficient appointment management and conflict resolution.
• Portal Management: Upload and manage data on both internal and external portals, ensuring accuracy and timely updates.
• Communication: Liaise with engineers, clients, and external service providers to ensure the efficient completion of administrative tasks.
• General Office Support: Assist with filing, document preparation, and data entry to support the team’s needs.
• Reporting: Help with reporting tasks and maintain organised, accurate records for easy access.

• Minimum of 2 years’ experience in a business administration role, ideally within the passive fire industry or a related sector.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• High level of attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work under pressure and effectively manage priorities.
• Experience with internal/external portals and scheduling software is preferred, but not essential.

• Experience in the fire & security industry, particularly in passive fire protection.
• Ability to work both independently and as part of a team, contributing to a collaborative work environment.
• A friendly, approachable, and professional demeanor.