Administrator

Job Title: Administrator – Engineering Division
Location: City of London
Salary:  £29,650 – £32,220 per annum
Contract Type: Permanent

About the Role We are seeking an organised and proactive Administrator to join our Engineering Division in the City of London.

Working as part of a small administrative team and reporting to a Senior Administrator, this role plays a key part in supporting the infrastructure management team through effective coordination, reporting and resource planning in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support to the engineering and infrastructure management teams.
  
  
• Assist with resource planning, scheduling and coordination of engineering activities.
  
  
• Prepare, validate, and maintain administrative reports, metrics  and documentation.
  
  
• Support commercial reporting, including basic accounting, invoicing and cost tracking.
  
  
• Act as a key contact for the Help Desk function, liaising with engineers and third-party suppliers.
  
  
• Collate and update performance data, including third-party KPIs and SLA information.
  
  
• Support compliance activities, ensuring documentation is accurate and up to date.
  
  
• Maintain statutory property logbooks, compliance databases and business continuity documentation.
  
  
• Coordinate training schedules, CPD records and onboarding administration.
  
  
• Support Health & Safety and Well-being initiatives through accurate record keeping.
  
  
• Assist with holiday records, expenses, sickness reporting and rota updates.
  
  
• Attend meetings as required and provide administrative input to support continuous improvement.
  
  

• City & Guilds Level 2/3 (or equivalent transferable qualification) in Business & Administration.
  
  
• Experience in an engineering or technical administrative environment.
  
  
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
  
  

• Strong verbal and written communication skills.
  
  
• Excellent organisational skills with high attention to detail.
  
  
• Ability to prioritise workload and meet deadlines in a busy environment.
  
  
• Confident working with data, reports, and multiple systems.
  
  
• Collaborative team player with a proactive approach to problem solving.
  
  
• Resilient, adaptable, and comfortable working under pressure.
  
  

• Competitive salary of £29,650 – £32,220 per annum.
  
  
• Opportunity to work within a well-established engineering administration team.
  
  
• Exposure to a dynamic engineering environment in the heart of the City of London.
  
  
• Ongoing development and learning opportunities.