Planned Maintenance Administrator

Planned Maintenance Administrator - £30-35,000 per annum - Permanent position

CBW are proud to be recruiting on behalf of a leading Facilities Management provider, seeking a detail-driven and organised Planned Maintenance Administrator to join their team based local to Canary Wharf.

The Role As Planned Maintenance Administrator, you will play a key role in ensuring the smooth running of PPM schedules.

You will be responsible for coordinating maintenance activities, updating systems, and supporting both the operational and management teams to deliver excellent service to clients.

Key Responsibilities:

• Managing and updating planned maintenance schedules
  
  
• Logging jobs and ensuring compliance with contractual requirements
  
  
• Liaising with engineers, subcontractors, and clients to arrange access and confirm works
  
  
• Producing reports and maintaining accurate records on CAFM systems
  
  
• Monitoring SLAs and KPIs to support service delivery
  
  
• Assisting with general administration and compliance documentation
  
  

• Experience in a similar administrative or coordination role (FM/maintenance background desirable)
  
  
• Proficiency with CAFM systems and MS Office
  
  
• Excellent communication and customer service skills
  
  
• Ability to prioritise tasks in a fast-paced environment
  
  
• High attention to detail and accuracy
  
  

• Competitive salary: £30,000–£35,000 per annum (depending on experience)
  
  
• Opportunity to work with a respected Facilities Management company
  
  
• Career progression and development opportunities
  
  
• Office located close to Canary Wharf with excellent transport links