Contract Administrator

Contract Administrator - Edinburgh City Centre - Salary up to £31,000 DOE

CBW is currently recruiting for an experienced and highly organised Contract Administrator to join a busy, site-based facilities team in the heart of Edinburgh.

Working closely with the Contract Manager, the successful candidate will play a key role in ensuring the contract achieves 100% compliance across all maintenance, reactive, and quoted works.

Key Responsibilities:

• Support the Contract Manager with performance reporting and compliance tracking.
  
  
• Deliver excellent service by understanding and responding to both internal and external customer needs.
  
  
• Maintain accurate and up-to-date records across internal and external systems.
  
  
• Operate the helpdesk: logging, distributing, and closing reactive maintenance tasks.
  
  
• Keep all maintenance asset documentation compliant with health & safety and contract standards.
  
  
• Assist in the production of monthly contract reports.
  
  
• Raise purchase orders for subcontractors handling annual maintenance and specialist reactive works.
  
  
• Generate and manage quotes through to completion within the in-house system.
  
  
• Ensure full compliance with company policies and procedures.
  
  

• Minimum of 2 years' experience in an administrative role, ideally within a facilities or maintenance environment.
  
  
• Strong customer service and communication skills, with a professional and proactive approach.
  
  
• Good commercial awareness and experience with financial reporting.
  
  
• Proficient in Microsoft Excel (intermediate to advanced level) and general computer literacy.
  
  
• IOSH Managing Safely qualification (desirable).
  
  

• Salary up to £30,000 (depending on experience)
  
  
• 25 days annual leave plus bank holidays
  
  
• Company pension scheme
  
  
• Monday - Friday 8am to 5pm (In office)