Trust Administrator

Experienced Trust Administrator required for an established Corporate Services company based in Gibraltar.

The role is offering a competitive salary package which is dependent on experience.

The successful applicant will be reporting to the Department Head and Director.

The Trust Administrator will perform all functions as is necessary to properly manage a portfolio of Trusts for both local and international clients.

Applicants will ideally be studying STEP or ICSA or similar or have a desire to study if they have obtained the relevant experience in a previous role.

All applicants must be familiar with all aspects of Banking, minute taking, risk review and be comfortable working along side all external third parties including Lawyers and Stakeholders.

What's on offer to you?

• Genuine career progression


• In excess of 37 days holiday


• Study support for STEP, ICSA or similar qualification

What You Will Be Doing

• Day-to-day management and oversight of a portfolio of trusts in accordance with applicable laws and regulations.


• Liaison with Companies Department in relation to the administration of all client entities in an efficient and diligent manner.


• Drafting, preparation and review of minutes of Trustee meetings.


• Liaison with Banking Department assisting in bank account opening process, preparation of payment instructions and monitoring execution of bank transfers.


• Liaison with Accounting Department for the preparation of trust accounts and the maintenance of appropriate financial records.


• Liaison on a daily basis with colleagues from other professions including with lawyers, accountants, investment brokers, bankers, property managers, agents, etc.


• Coordination with tax and legal advisors (in consultation with internal tax/legal persons)


• Liaison with, where appropriate, settlors, protectors, beneficiaries, and their advisors


• Analysis and management of situations involving potentially high fiduciary risk, using technical knowledge and exercising sound judgement


• Undertaking periodic risk review and client review on a frequency determined by the business.


• Attending regular meetings with the Department Head, Director and other internal tax/legal persons as necessary to discuss matters relating to the portfolio.


• Ensuring the initial input of statutory data on to View point upon establishment/take-on of client entities and subsequently maintain these statutory records.


• Maintaining accurate client records including file set-up, scanning, manual filing and e- filing.


• Ensuring the fair charging of time spent on a daily basis and manage own billing, issue of invoices, cash collection and debtor's process.


• Follow up and maintenance of KYC and Anti-Money Laundering procedures, as well as FATCA and CRS procedures.


• Maintaining knowledge and skills required to perform in the role effectively.

What You Will Need to Succeed in This Role

• Educated to Degree level or equivalent combination of education, training and experience.


• Recently qualified or approaching completion of STEP Certificate in International Trust Management or equivalent.


• Knowledge of the principles of trust management and practical experience of Trust Administration


• Knowledge and understanding of Trust deeds and associated legal documents


• Experienced in the preparation of minutes and other ancillary documents, preparation of payment instructions and monitoring execution of instructions


• Understanding of local regulatory requirements including tax implications of various structures


• You will have excellent communication skills - verbal, written and listening - with the ability to express things simply and directly, maintaining a focused and controlled discussion.


• Superior organisational skills and the ability to handle multiple priorities without sacrificing quality or accuracy

Trust Administrator |Gibraltar |Corporate Services | Trust Deeds |Minutes | Trust Portfolios