Administrator

Administrator - Loanhead - Salary up to £28,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh, Loanhead.

The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained. 

Key Responsibilities:

• Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.
  
  
• Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.
  
  
• Prepare reports, presentations, and meeting minutes as required.
  
  
• Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.
  
  
• Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.
  
  
• Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.
  
  
• Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.
  
  
• Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.
  
  

• Strong financial administrative and organisational skills.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
• Ability to manage multiple tasks and prioritise workload effectively.
• Knowledge of health and safety regulations and compliance requirements (desirable).
• Experience in working within a Facilities Management environment (preferred).
• Previous experience in an administrative role, ideally within FM or a similar environment.
• Familiarity with FM operations, property management, or building maintenance (advantageous).
• Strong IT skills and experience working with databases and reporting systems.

• Salary up to £28,000 DOE
• 25 days annual leave plus bank holidays
• Generous workplace pension scheme
• Training, development & progression opportunities
• Monday to Friday 8am - 5pm