Property & Engineering Operations Coordinator

Property & Engineering Operations Coordinator - Engineering Division - Permanent position - £38,000 - 44,000 per annum
Location: City of London  
Employment: Full-time, Permanent



We are seeking a highly organised and proactive Property & Engineering Operations Coordinator to provide high-level administrative and operational support within a busy directorate.

This role is ideal for an experienced Operations Coordinator who thrives in a fast-paced, detail-driven environment and can confidently support senior stakeholders.

  Key Responsibilities: Operational Support

• Provide day-to-day operational support to Infrastructure Engineering leadership, maintaining effective systems, processes and incident management protocols.
• Oversee and improve workplace management tools (e.g., Planon, Help Desk) and support Safe Systems of Work through accurate database and document upkeep.
• Prepare and present operational and administrative reports on behalf of senior managers.

• Produce, validate and coordinate commercial reports, KPIs/SLAs, and annual budget submissions.
• Manage purchasing, invoicing, receipting and financial reconciliation, ensuring accurate monthly budget and forecast reporting.

• Act as a key liaison for third-party engineering suppliers, resolving queries and monitoring performance.
• Oversee operational contracts, maintain supplier databases, and support best-practice contract compliance.

• Maintain statutory compliance records, risk logs and property logbooks.
• Monitor operational risks and incidents, support health & safety activities, and maintain business continuity plans.
• Coordinate industry memberships, events and market intelligence to support strategic planning.

• Manage administrative staff and ensure accurate team rotas, contract details and workforce data.
• Oversee recruitment logistics, onboarding, training schedules and CPD coordination.
• Administer holidays, sickness, expenses, and maintain departmental SharePoint sites.

• Familiarity with Planon or similar computer-aided facility management system or integrated workplace maintenance systems 
• Familiarity with the practical application of SFG20, the BESA (Building Engineering Services Association) standard for planned preventative building maintenance 
• IOSH Managing or Operating Safely qualification (or willingness to obtain). 
• Experience providing operational or administrative support in an engineering, property, or facilities environment. 
• Demonstrable experience in managing end-to-end financial processes, including budget preparation and monitoring, forecasting, planning project budgets, overseeing invoicing, and ensuring accurate reconciliation  
• Proficient in Microsoft Office (Word, Excel, PowerPoint). 
• Excellent communicator in both verbal and written form. 
• Strong organisational and time management skills. 
• Demonstrates high standards and attention to detail in all work undertaken. 
• Ability to work collaboratively and flexibly with a range of staff and contractors. 
• Maintains resilience and performs effectively under pressure. 

• Competitive salary 
• Encourage flexible working 
• Private medical insurance and income protection
• 26 days annual leave with option to buy up to 12 additional days