Contracts Administrator

Job Specification: Contracts Administrator
Location: Bexley, Borough of London
Position: Contracts Administrator
Salary: £28,000 - £32,000 per annum
Working Hours: Monday to Friday, 8:00 AM – 5:00 PM

Role Overview: We are seeking an organised and detail-oriented Contracts Administrator to join our growing team in the Fire & Security industry.

The successful candidate will play a key role in managing contracts, ensuring the smooth administration of projects, and supporting the team to deliver high-quality services to our clients.

This is an exciting opportunity to be part of a dynamic industry and work in a supportive and fast-paced environment.

Key Responsibilities:

• Contract Management: Administer and manage contracts from initiation to completion, ensuring all terms and conditions are met.
• Documentation: Prepare and maintain accurate records and documentation related to contracts, including amendments and renewals.
• Liaison: Act as the main point of contact for clients and suppliers regarding contract-related queries, ensuring smooth communication and resolution of issues.
• Project Coordination: Support project managers in coordinating schedules, resources, and project documentation.
• Invoice & Payment Processing: Ensure timely and accurate invoicing, track payments, and manage financial records related to contracts.
• Compliance: Ensure contracts comply with industry standards, regulations, and company policies.
• Reporting: Assist with generating reports on contract status, progress, and financial performance.

• Previous experience in a contracts administration or similar role, ideally within the Fire & Security or construction industries.
• Strong organisational skills with the ability to manage multiple contracts and deadlines simultaneously.
• Excellent communication skills, both written and verbal, with a professional approach to client interaction.
• Experience using contract management software and Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of health & safety and compliance standards within the Fire & Security industry is an advantage.
• Strong attention to detail and the ability to work accurately under pressure.
• Ability to work independently and as part of a team.

• Experience in the Fire & Security or related sectors.
• A proactive approach to problem-solving and process improvement.
• Ability to build strong relationships with clients, suppliers, and internal teams.