Engineering Administrator

Engineering Administrator - Client Direct - City of London – £41,600 + Bonus


Exciting opportunity to work direct for a worldwide real estate company at an office situated in City of London.

The successful candidate will ideally be from an engineering background and if not must be able to demonstrate transferable skills to the Engineering Managers.

You will provide administrative functions across an engineering service delivery model supporting multiple on-site engineering teams.

The role focuses on supporting the engineering teams to provide best in-class engineering services to the tenants, and to being a focal go to resource for 3rd party contract administration, service desk operation, general team administration and resource scheduling for both in-house and external contracted resources.


Hours of Work:

• Monday to Friday
• 08:30 am to 17:00 pm

• Proactively manage the administrative function to support engineering delivery at portfolio, and individual property level.
• Develop and maintain management processes to support effective external resource cost management.
• Financially accountable for maintaining accurate management reports and financial statements across internal and external engineering charges.
• Manage daily resource schedules for internal and external resources including engineering shift rotas; team absences; timesheets; holiday requests; training schedules; external 3rd party specialist property visits including subsequent reports.
• Support the production of monthly and periodic engineering reporting.
• Procurement of administrative functions to support the engineering delivery team.

• Represent the engineering team to tenants and external 3rd party providers professionally and competently.
• Provide administrative support across all engaged property stakeholders.
• Coordinate across other property teams to develop a consistent administrative function in support of engineering delivery.
• Liaise and coordinate with group Finance and HR functions to develop robust management processes to manage and deliver the administrative function.
• Set a high standard for others to aspire within the peer group across the portfolio.

• Develop systems and process to facilitate excellent commercial administration across all delivered engineering services.
• Develop and manage team time scheduling.
• Implement contractor and specialist attendances using various management tools to facilitate access to the various properties.
• Create databases and library platforms to manages all 3rd party specialist and contractor property access requirements.
• Develop procedures and systems to allocate internal and external resources using master planner templates.
• Manage “Workday” holiday and absence requests to avoid conflicts and resource issues occurring.
• Conduct and maintain administrative audits to assure corporate compliance across finance; health & safety and risk.
• Assist with the preparation and update of administrative procedures within the portfolio’ s management publications and to ensure that the adopted policies across the portfolio are implemented and updated, as necessary.
• Contribute to the monthly engineering report and the up-dating of any risk reports from information provided by others.
• Develop templates and forms to provide effective engineering management, creating a database of templates to be adopted as part of the engineering delivery.
• Provide Service Desk reports monthly by exporting data from the property Service Desk platform.
• Attending property management, contract meetings and such other meetings as maybe necessary in the interest of good and efficient management across the portfolio.
• As requested, any other duties reasonably necessary in the interest of the smooth and efficient running of the company & any joint venture properties.

• Manage and maintain all 3rd party OPEX ad CAPEX contract costs and reconcile on a monthly basis.
• Assist in the development of strategic procurement opportunities and policies relative to the engineering delivery.
• Support and engage in the growth and development of the Brookfield Property brand at an administrative level when dealing with any financial matters.
• Maintain an accounting structure to administer all engineering cost impacts and to reconcile all such costs back to any contracted orders as issued by the relevant engineering property team.
• Provide monthly and other periodic financial reports from within the existing processes and platforms available.

• 25 days annual leave + bank holidays
• Employer Pension Contribution of 7.5%
• BUPA Private Medical and Dental – with family upgrade available
• EAP
• Health Assessments every 2 years
• Life Assurance – 4x times salary
• Income Protection
• Critical Illness Insurance
• Travel Insurance
• Will Writing
• Annual Eyesight tests and flu vaccinations
• Enhanced family leave pay
• Sponsorship for professional /educational studies
• Industry leading training scheme
• Discounts and cash backs across retail, travel, entertainment etc.

• Minimum 5 GCE / 3AS Level subjects inclusive of Maths and English.
• Experience gained within a corporate environment within a technical administration role.
• Excellent knowledge and application of Microsoft Word; Excell; Outlook and PowerPoint.
• Ability to manage workstreams while working under set timelines.
• Procurement process experience.
• Helpdesk and CAFM system experience managing engineering assets
• Good communication skills at all levels.

• Good understanding of generalist HR issues.
• Experience of attending and recording meetings
• Awareness of the Tenant and landlord relationship within multi-occupied properties.