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Secretariat Manager

About You
Are you highly organised with good attention to detail and the ability to inspire this in others?
Do you like to make a difference?

Would you enjoy working with senior leaders to provide the support and information they need to make great decisions?

If yes then

Working collaboratively, you'll take pride in working with senior leaders to help them work effectively.  You'll ensure they have the information and support they need to make great decisions.
You’ll enjoy problem solving and working on your own initiative.

Creative in managing events, you'll not be phased by short deadlines, IT issues or other externally driven challenges that occur in this line of work.  You know the importance of attention to detail and being organised and can inspire it in others.

You’ll be curious to learn from others and know the importance of planning, engaging and communicate well.
You’ll have managed colleagues or a team – or be motivated to do so.

You’ll understand the vital importance of PA, administrative and secretariat style roles.

You'll inspire and lead your team to be recognised as governance and administrative professionals who help the whole organisation deliver for the communities we serve.
We don’t expect candidates to meet every aspect of the Job Description.

If your experience looks a little different from what we've identified, and you think you can bring value to the role, we'd love to learn more about you!

About The Role
You'll work closely with our Chair and CEO to manage our Secretariat Team and deliver great support, executive assistant and secretariat services.

This includes arranging site visits and events across Great Britain so we can engage with partners and customers across the three nations we serve.
You’ll take a pride in delivering efficient meetings and helping our Board and Executive make great decisions.  You'll provide timely and effective planning, information and support. 
You’ll lead, develop and inspire your team to work across the organisation.  Working externally with partners , you'll deliver good governance, seek best practice and ensure that our policies and processes are proportionate and effective.

Role location: Activity based onsite

For more information about the role please refer to the attached job description.

Application closing date: 29 April 2024

Sifting date: 30 April 2024
Interviews: w/c 6th May 2024
(If you are unavailable on these interview dates please make us aware, and we will look at alternative dates)
Successful candidates must pass basic security checks and will be subject to UK Immigration requirements.

About The Coal Authority
Our benefits:

  • A market leading pension scheme - our employer contribution rate is around 27%
  • A choice of working patterns; full-time, part-time, job-share
  • Flexible working arrangements available
  • Generous holiday allowance – 27.5 days annual leave, plus the ability to flex an extra 6 days in addition to 8 public holidays
  • Adoption or shared parental leave of 26 weeks full pay (subject to qualifying criteria)
  • Support with professional qualifications
  • Payment of one annual professional subscription
  • Free, confidential Employee Assistance Programme
  • Diversity Network Groups
  • Mental Health Allies
  • Employee discounts available through Edenred
  • Annual health check
  • £15 per month towards wellbeing activities
  • Civil Service Sports and Social club
  • A values based recognition scheme
  • On-site free parking, tea, coffee and soft drinks in the Mansfield office
Working with us:
We offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours.

Please feel free to talk about what flexibility means to you at your interview.
With a genuine commitment to flexible working, we believe that work life balance is incredibly important.
Who we are:
Here at the Coal Authority, we really are a great team to work with.

We’re united in our passion and commitment to make a better future for people and the environment in mining areas.
We carry out a wide variety of essential services from responding to coal mining hazards, to keeping everyone and everything safe from mine water pollution.
We are excited about what our future holds.

Our work is helping to develop a new sustainable source of renewable energy for the UK.

By harnessing the energy from mine water heat, we hope to play a key role towards helping the UK to meet net-zero emissions by 2050.
We truly are a supportive organisation where we all live and breathe our values.

We are inclusive, trusted and progressive in everything that we do.
Equality, Diversity and Inclusion:
Here at TCA we don’t just accept difference – we celebrate it, support it, and thrive on it for the benefit of our colleagues, our customers and our communities.

We are proud to be an inclusive employer.

We are committed to developing a supportive, inclusive, caring and positive community.

We encourage applications from people from different backgrounds, identities, cultures and beliefs.

Diversity is vital to our success and innovation and is fundamental to our values of being trusted, inclusive and progressive.
As part of our commitment to increasing the diversity of our workforce, we provide a guaranteed interview to applicants who meet the minimum selection criteria who are disabled or from a minority ethnic community.
If you require any reasonable adjustments or alternative format application forms you can get in touch with us by contacting the team by email at or by phone on 01623 637000.

  • Start: 05/04/2024
  • Rate: £35,763 - £39,737
  • Location: Mansfield,England
  • Type: Permanent
  • Industry: Public_Sector
  • Recruiter: The Coal Authority
  • Contact: Admin The Coal Authority
  • Tel: 01623 637149
  • Email: to view click here
  • Reference: 0270
  • Posted: 2024-04-05 16:33:06 -

  • View all Jobs from The Coal Authority