Contract Administrator

Contract Administrator – Billing Team - North Lanarkshire - Salary up to £25,500 DOE

As a Contract Administrator within the Billing Team, you will work closely with Contract Managers and Supervisors to ensure that all works—planned preventative maintenance (PPM), reactive tasks, and quoted jobs—are processed efficiently and in line with contractual obligations.

Key Responsibilities:

• Process PPM, reactive, and quoted works (WIP) for invoicing in a timely and accurate manner.
  
  
• Enter and verify engineers’ timesheets and job reports, in coordination with Contract Managers.
  
  
• Process Purchase Card receipts and correctly code transactions using an online banking platform.
  
  
• Calculate and verify overtime hours for monthly payroll submission.
  
  
• Collaborate with Contract Managers and Supervisors to investigate and resolve invoicing queries, escalating issues to the management team when necessary.
  
  
• Generate and issue invoices to customers through agreed communication channels, such as email and customer CAFM systems, on a monthly basis.
  
  
• Maintain and update accounting and customer CAFM systems with accurate and detailed information, ensuring all supporting documentation is filed appropriately.
  
  
• Follow up with subcontractors, engineers, and suppliers to obtain missing reports or invoices, and file documentation as required.
  
  
• Process contractual updates such as renewals, terminations, and variations, ensuring the appropriate forms are completed and submitted.
  
  
• Perform general administrative duties in accordance with departmental policies and procedures.
  
  
• Undertake ad hoc duties as requested by the management team, aligned with the responsibilities of the role.
  
  

• Experience within Administration is essential.
• Prior experience of CAFM systems advantageous but not essential (SAP, Coupa & Planon).
• Good Knowledge of Microsoft applications including Excel essential.
• Health & safety awareness.
• An understanding of Purchase to Pay process desirable.

• Salary up to £25,500 DOE
• 24 days annual leave plus public holidays.
• Life cover equivalent to 1.5x annual salary.
• Employee discount schemes with major retailers.
• Gym membership discounts.
• Holiday purchase scheme.
• Ongoing training and career development, including professional qualifications and tailored support programs.