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Secretary / Personal Assistant

Secretary/Personal Assistant | Legal | Gibraltar | Competitive salary & benefits



Secretary/Personal Assistant required for an established Legal and Corporate Services company based in Gibraltar.

You will provide a first-class professional support service to the appointed fee earners.

The Secretary will be expected to refocus tasks and priorities periodically as required daily, to create a positive working relationship with the direct reports and their peer group.



What's on offer to you?




  • Genuine career progression

  • Excellent working conditions, benefits and holidays

  • Career-changing opportunity with an International Organisation



What You Will Be Doing




  • Act as a first point of contact and liaison for clients and colleagues, building effective working relationships and acting as a gatekeeper by answering and screening telephone calls politely and professionally.

  • Detailed and proactive email inbox management including checking and summarising e-mails on a daily basis.

  • Type correspondence and documents and prepare and send short holding, covering or similar letters when required.

  • Participate in regular work planning to review client work activities and requirements to meet all deadlines.

  • Assist with client matters, and related processes including processing new requests, starting electronic filing, applying billing rates, and preparing engagement letters.

  • Organise and maintain electronic and hard copy document management systems ensuring that all electronic and paper-based files are up to date and maintained at regular intervals.

  • Manage the diaries of allocated fee earner(s) in Microsoft Outlook to ensure efficient scheduling.

  • Organise extensive international travel, business trips and itineraries for fee earners including sourcing and booking flights, hotels and transport and preparing door-to-door travel packs.

  • Booking client and/or inter-office meetings, arranging conference calls and organising client lunches, dinners, workshops, conferences, seminars etc.

  • Work proactively with fee earners to ensure that documentation is produced with speed and accuracy and meets clients' expectations.

  • Undertake audio and copy typing, photocopying, scanning and faxing of documents and preparation of trial bundles.

  • Demonstrate an understanding of, and assist in coordinating the end-to-end billing process.

  • Support with priority clients and business development initiatives including researching information for and preparing animated or graphical client presentations.

  • Proofread and undertake quality checks on all work produced.



What You Will Need to Succeed In This Role




  • Educated to graduate level ideal.

    Must hold at least 5 GCSEs (A-C) or equivalent, including Mathematics and English.

  • Solid, recent PA/secretarial experience at partner or director level preferably gained within a professional services environment or partnership.

  • Experience in fee/billing management and financial tasks.

  • Able to draft, type, format, prepare and produce a wide range of high-quality documentation, correspondence, statistical information, graphics, presentations and short reports.

  • Excellent attention to detail and accuracy.

  • Superior organisational, time, project and diary management skills.

  • Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.




Keywords: Secretary | Personal Assistant |Gibraltar | Drafting| Documents



  • Start: ASAP
  • Duration: Permanent
  • Rate: Competitive Salary + Benefits
  • Location: Gibraltar
  • Type: Permanent
  • Industry: Legal
  • Recruiter: SRGEurope
  • Contact: Angelique Pearson
  • Tel: 0207 183 6462
  • Email: to view click here
  • Posted: 2024-04-19 12:34:37 -

  • View all Jobs from SRGEurope