Executive Assistant

Executive Assistant | Investment Management| £Excellent Package |Office Based - Gibraltar

Executive Assistant required for an established International Investment Management business with a base in the busy jurisdiction of Gibraltar.

You will be responsible for coordinating operational matters on a daily basis in an efficient and professional manner, attending organised Board Meetings or similar events by management, writing the minutes and processing the documents accordingly.

You will be a self-starter and always thinking two steps ahead of a busy Director and their team to make their daily working life function without a glitch.

What's on offer to you?

  • Excellent salary plus benefits

  • Self-managed and central focus role

  • Career enhancing opportunity

  • Reporting to the Director

What You Will Be Doing

  • Perform daily secretarial activities, scanning, filing, preparing courier documents, answering phone calls, providing office supplies, protocol supplies.

  • Arrange and handle all the activities for company events, including meetings schedule, draft prepare agendas, develop, compile, and distribute presentation material, record meeting minutes and distribute

  • Develop and edit documents, reports and presentations requested by management.

  • Ensure that internal documents are sent in a timely manner.

  • Periodically register/update the database for registered documents.

  • Receiving, registering, distributing, filing and archiving correspondence, documents and messages received from partners, clients and other employees.

  • Manage all hotel and restaurant reservations and booking plane tickets.

  • Takes care of the "onboarding" / "offboarding" of employees in line with the ETB regulations, manage the allocation/hand over of work equipment (laptop, telephone, stationery) in the Gibraltar office.

  • Support office with provision tasks such as printer supplies, paper, office supplies, etc.

  • Provide hospitality to all guests and help to create a welcoming environment in the Gibraltar office.

  • Other projects/duties as assigned for the overall benefit of the organisation.

  • Ensure compliance with all company processes and procedures.

What You Will Need to Succeed In This Role

  • Ideally a Degree in Business Administration or similar or relevant higher education certificates

  • Minimum 3 years' experience in a similar senior level position.

  • Knowledge of written/spoken English - business level.

  • Confidentiality and self-responsibility are key traits required.

  • Proficiency in PC operation (MS Office) - Excel, Word, PowerPoint, Outlook.

  • Adept in organising and recording documents.

  • Excellent communication skills.

  • Competent in making decisions and solving problems.

Keywords: Executive Assistant | PA |Bookings | Diary Management| Directors | Gibraltar

  • Start: ASAP
  • Duration: Permanent
  • Rate: Competitive Salary + Benefits
  • Location: Gibraltar
  • Type: Permanent
  • Industry: Sales
  • Recruiter: SRGEurope
  • Contact: Angelique Pearson
  • Tel: 0207 183 6462
  • Email: to view click here
  • Posted: 2024-01-22 14:08:00 -

  • View all Jobs from SRGEurope

Share Job