Executive Assistant

Executive Assistant | Investment Management| £Excellent Package |Office Based - Gibraltar

Executive Assistant required for an established International Investment Management business with a base in the busy jurisdiction of Gibraltar.

You will be responsible for coordinating operational matters on a daily basis in an efficient and professional manner, attending organised Board Meetings or similar events by management, writing the minutes and processing the documents accordingly.

You will be a self-starter and always thinking two steps ahead of a busy Director and their team to make their daily working life function without a glitch.

What's on offer to you?

• Excellent salary plus benefits


• Self-managed and central focus role


• Career enhancing opportunity


• Reporting to the Director

What You Will Be Doing

• Perform daily secretarial activities, scanning, filing, preparing courier documents, answering phone calls, providing office supplies, protocol supplies.


• Arrange and handle all the activities for company events, including meetings schedule, draft prepare agendas, develop, compile, and distribute presentation material, record meeting minutes and distribute


• Develop and edit documents, reports and presentations requested by management.


• Ensure that internal documents are sent in a timely manner.


• Periodically register/update the database for registered documents.


• Receiving, registering, distributing, filing and archiving correspondence, documents and messages received from partners, clients and other employees.


• Manage all hotel and restaurant reservations and booking plane tickets.


• Takes care of the "onboarding" / "offboarding" of employees in line with the ETB regulations, manage the allocation/hand over of work equipment (laptop, telephone, stationery) in the Gibraltar office.


• Support office with provision tasks such as printer supplies, paper, office supplies, etc.


• Provide hospitality to all guests and help to create a welcoming environment in the Gibraltar office.


• Other projects/duties as assigned for the overall benefit of the organisation.


• Ensure compliance with all company processes and procedures.

What You Will Need to Succeed In This Role

• Ideally a Degree in Business Administration or similar or relevant higher education certificates


• Minimum 3 years' experience in a similar senior level position.


• Knowledge of written/spoken English - business level.


• Confidentiality and self-responsibility are key traits required.


• Proficiency in PC operation (MS Office) - Excel, Word, PowerPoint, Outlook.


• Adept in organising and recording documents.


• Excellent communication skills.


• Competent in making decisions and solving problems.

Keywords: Executive Assistant | PA |Bookings | Diary Management| Directors | Gibraltar