Assistant Property Manager

Job Title: Assistant Property Manager
Salary: Up to £25,500 per annum gross - Depending on skills and experience.
Contract: Permanent role.
Working Hours: 37.50 hours per week, Monday to Friday (or could work 1 weekend day if preferred) - between the hours of 9 am - 6 pm, Occasional flexibility required.
Location: Bristol - based in Three buildings- Streamline (BS4 3EH), Brunswick Court (BS2 8PE) & St Paul's Learning Centre (BS2 8XJ).

Deadline to apply: 9 am on Thursday 1st June 2023 - Please apply asap as interviews will be conducted on an ongoing basis.

Role Summary

A unique opportunity has arisen for a practical and organised person to work for one of the UK's leading social businesses.

The role is line managed by the Centre Manager for Bristol, with an additional reporting line to the Centre Manager at St Paul's Learning Centre and will involve hands-on property maintenance and related administration work at our buildings in Bristol.

The Ethical Property Company

Founded 20 years ago, the Ethical Property Company provides affordable workspace to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society.

From humble beginnings, the company has grown steadily and now owns or manages 23 centres across the UK providing affordable office, retail and conference space to over 1,000 social change organisations.

Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities.

The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester.

Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable and flexible space managed in a transparent and supportive way.

The Post

The Assistant Property Manager is part of the South-West team.

You will be based mainly in three buildings Streamline, Brunswick Court, and St Paul's Learning Centre.

You will report to the Centre Manager for the Bristol cluster and the Centre Manager for St Paul's Learning Centre.

You will network with other colleagues across the Company, including those based in our head office in Oxford, and will participate in the property managers' forum meetings.

Your main duties will involve:

, Carrying out basic weekly inspections of properties, including testing of fire systems and procedures and other routine tasks, keeping a clear and accurate record and reporting any issues to the Centre Manager
, Assisting the Centre Manager in ensuring the buildings are safe, pleasant, accessible and that the services are functioning
, Assisting the Centre Manager in planning and organising routine maintenance of building plant, fabric and systems
, Assisting the Centre Manager in engaging and managing contractors
, Being the main point of contact for tenants' queries in relation to maintenance, establishing and maintaining excellent communication with tenants to ensure their satisfaction with the buildings and services
, Carrying out small repairs which do not require specialist training both for the communal areas and for individual tenants
, Checking on stocks of cleaning materials, light bulbs, recycling supplies etc, preparing orders and keeping an accurate record on the purchase order sheet
, Tidying communal areas and arranging furniture in meeting rooms
, Changing communal light bulbs
, Carrying out some cleaning and porter duties
, Ensuring waste and recycling are managed efficiently within the centres

Other areas in which you will be required to work include;

, Collecting regular data for the head office (such as meter readings)
, Providing information to the Centre Manager for recharges to tenants and to help with credit control
, Attending and contributing to meetings of the cluster's property management team
, Making suggestions on how to improve management and delivery of maintenance and services to tenants and improve the company's social and environmental objectives
, Assisting the IT department with setting up and managing phone systems and simple computer networks
, Any other reasonable task commensurate with the role

You will maintain a professional standard of presentation and communication with colleagues and tenants at all times.

Person Specification

This is a busy, demanding and ‘hands-on' role that will require someone who is organised, enthusiastic, confident and a problem solver.

You will need:

, Previous experience of working in a similar role - for example as a maintenance officer in the public or private property sector or a school caretaker
, To be trustworthy and able to establish a good rapport with tenants and team members
, To be able to prioritise your work, multi-task and remain flexible
, To be able to act quickly and effectively, often on own initiative and sometimes under pressure
, Basic DIY skills and experience
, To be committed to providing a good service to our tenants
, To be a good communicator, both orally and in writing
, To be comfortable using Microsoft Office software, including Excel
, To be able to work successfully both independently and in a team
, To be committed to social and environmental issues

To continue your application, please click 'Apply'