Events and Services Coordinator

Events and Services Coordinator - 9 Month contract
Salary: Up to £15,834 per annum gross (£26,390 FTE) depending on experience
Working hours: 22.5 hours per week, flexible 3 days a week Monday to Friday between 8 am to 6 pm.

Days to be agreed with line manager.
Flexibility is needed for occasional evening events which may go beyond 6 pm.

Location The Foundry, 17 Oval Way, London, SE11 5RR
Line manager: Centre Manager, The Foundry
Start date 4th May 2023
Contract: 9 months fixed term contract (maternity cover)

The Post
The Events and Admin Coordinator will work to improve and coordinate the synergy in the building, environmental performance and community engagement by assisting with events both online and virtual, supporting environmental projects and undertaking the necessary admin work related to these.

You will play an important role on supporting the increase of our social and environmental impact by providing a marketable service that our tenants would find attractive and by providing a service that both staff and shareholders find useful and added value.

Your duties will include but not limited to:

, Working closely with centre staff and centre manager to develop and deliver synergy events
, Promotion of centre-based events using the relevant marketing and communication platforms and resources
, Provide and manage the synergy programme for The Foundry to achieve the yearly targets on synergy, environmental initiatives and community engagement
, Provide administrative support for all events, including reporting and research
, Working within budgets and keeping records of expenditure
, Manage the social media platforms for The Foundry
, Manage the environmental initiatives for The Foundry (the bees, gardening, recycling, dr.

bike, etc) and actively foster, organise and coordinate events where tenants can work together, learn from each other, improve their well-being and network
, Organise recycling collections, collect and analyse recycling data for batteries, cartridges, general waste, Mixed Recycling, food recycling.

Provide a recycling report every quarter
, Manage signage around the building and posters for events, tenant's info etc
, Organise, coordinate and circulate information to tenants concerning training such as first aid, fire safety, recycling etc.


, Keep the COP2 handbook up to date=
, Minute taking and admin support for the quarterly Tenant Meetings
, Manage the Travel surveys and Travel plans
, Develop and implement environmental campaigns linked to environmental awareness days
, Support the Centre Manager in developing and Implementing energy saving initiatives

Other responsibilities
, Working within the company's procedures and policies
, Working to improve the services we provide to tenants
, Working to improve the company's social and environmental objectives
, Covering for other members of the reception or bookings team when they are in training, on holiday, etc and no other arrangements can be made
, Attending company-wide events, such as the annual staff conference
, Other duties as required, in line with the role

Person Specification
This is a busy, demanding and ‘hands-on' role that will require a ‘can do' attitude by the successful applicant.

Essential skills and experience

, A good knowledge of Ethical Property, our values, tenants, staff, and shareholders.
, Proven track record in event planning and delivery both in-person and virtual.
, Confident communicator both written and verbally.
, Ability to support staff and to encourage them to share ideas that they may have.
, A good level of competency with word, excel, social media, website uploads and communication platforms such as Zoom.

Strong time management skills and a track record of working over multiple projects.
Strong administration skills.

To continue your application, please click 'Apply'