Executive Assistant

Executive Assistant | Real Estate Investment | £Excellent Package |Office Based Gibraltar

The Role

Executive Assistant required for a growing Real Estate Investment Company based in the busy jurisdiction of Gibraltar.

You will be responsible for addressing operational issues in an efficient and professional manner, attending at various activities organized by management, writing the agenda, taking over, and archiving the documents resulting from the meetings.

If you are an experienced Executive Assistant and looking to take the next step in your career then this could be the role for you.

What's on offer to you?

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  Excellent salary Plus benefits

  
  


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  Self-managed and central focus role

  
  


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  Career enhancing opportunity

  
  


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  Reporting to the Directors

  
  

What You Will Be Doing

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  Arrange and handle all the logistics activities for company events, including schedule meetings, draft agendas, develop, compile, and distribute presentation material, record meeting minutes and distribute

  
  


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  Develop and edit documents, reports and presentations requested by management.

  
  


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  Ensure that internal documents are sent by post or email in a timely manner.

  
  


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  Periodically register/update the database for registered documents.

  
  


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  Perform daily secretarial activities, scanning, filing, preparing courier documents, answering phone calls, providing office supplies, protocol supplies.

  
  


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  Receiving, registering, distributing, filing and archiving correspondence, documents and messages received from partners, clients and other employees.

  
  


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  Manage all hotel and restaurant reservations and booking plane tickets.

  
  


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  Takes care of the "onboarding" / "offboarding" of employees regarding the allocation/hand over of work equipment (laptop, telephone, stationery) in the Gibraltar office.

  
  


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  Support office with administrative tasks such as printer supplies, paper, office supplies, etc.

  
  


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  Provide hospitality to all guests and help to create a welcoming environment in the Gibraltar office.

  
  


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  Other projects/duties as assigned for the overall benefit of the organisation.

  
  


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  Ensure compliance with all company processes and procedures.

  
  

What You Will Need to Succeed In This Role

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  Ideally a specialized higher education certificate or Bachelor's Degree in Business Administration or similar.

  
  


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  Minimum 3 years' experience in a similar position.

  
  


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  Knowledge of written/spoken English - business level.

  
  


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  Confidentiality and self-responsibility are key traits required.

  
  


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  Proficiency in PC operation (MS Office) - Excel, Word, PowerPoint, Outlook.

  
  


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  Competent in organising and recording documents.

  
  


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  Excellent communication skills.

  
  


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  Analytical thinking.

  
  


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  Information synthesis and transmission qualities.

  
  


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  Competent in making decisions and solving problems.

  
  

To Apply

If you are an experienced Executive Assistant, and this is the challenge that you are looking for in your career, get in touch with me today.

Please click on the ‘apply' button and upload your CV and a Cover Letter or alternatively contact Angelique Pearson, Managing Director by email angelique.pearson@srgeurope.com or call Gibraltar +350 200 69999.

Why Gibraltar

Gibraltar is a British Overseas Territory on the edge of the Iberian Peninsula neighbouring Southern Spain.

It boasts 300 days of sunshine per year, a relaxed out of work lifestyle and is easily accessible to the rest of Europe from Gibraltar and Malaga airports.

The primary currency in Gibraltar is pounds/sterling and there are excellent English speaking schools if you are relocating with your family.

We will help you with your relocation process about which you can read here: https://www.srgeurope.com/working-in-gibraltar/relocating-to-gibraltar.

Key Words: Executive Assistant | PA |Bookings | Diary Planning | Directors | Gibraltar