Contract Administrator

Contract Administrator – Cambridge, Robinson Way – FM Service Provider – Temp to Perm - £28,000 - £30,000 per annum

 

CBW are currently recruiting for an experienced Contract Support looking to take on the next challenge in their career.

One of our key clients is looking for three hardworking, ambitious individuals to join the team and grow within the company.

 


Hours of work


07:00am – 15:30pm – Monday – Friday (Weekend off) – Working full time in the office.

 

Key duties and responsibilities:

• Support the Helpdesk function as required, and help drive best practice to receive calls, logging on the FM support system, feeding through to operational staff and reporting back to the end user/customers.
• Deliver the financial process for the region i.e raising Purchase order / completing of tracking orders / invoicing (where required) / resolving purchase ledger queries / liaising with subcontractors to ensure deliveries are met
• To support all managers for all supporting software systems, subcontractor coordination & Scheduling.
  
  Invoicing procedures and variations, pricing schedules.
  
  Small Works, Variation Acumen input / updates
• Support the managers with data gathering and completion of Safe Site and Eco Site and monitor feedback from the subcontractors induction portal to ensure compliance
• Monitor and render invoices for work undertaken, to monitor payments of invoices and take recovery action as necessary in accordance with standard procedures.
• Review bad debt status for all contracts
• Provide administrative support to the Facilities Management Team, dealing with telephone, written and personal enquiries, and operational matters
• To overview the preparation of correspondence, reports, tenders, presentations and other documents as required, maintaining confidentiality at all times.
• Purchase order queries in respect of amounts delivered, quality and quantity to enable the payment process to flow correctly via edifice and aim to reduce purchase ledger queries and improve ‘right first time’.
• Liaise with managers and support where required organising subcontractors attendance for either PPM or reactive work and feedback to the managers on any findings
• To operate an effective and professional administration service following procedures to ensure an efficient and responsive service to all contracts.
• Support the Project Team with processing Small Works requests, by providing quotes, costing and arranging works completion.
• Participate in populating the internal and external reports.
• Support any ad hoc and reasonable requests made by the Management Team.