Administrator - FM Service Provider – London Fenchurch Street – Up to £28,000 per annum

Exciting opportunity to work for a FM service provider situated in London Fenchurch.

I am currently recruiting for an  Administrator where your duties will include compliance, general admin, FM and CAFM systems.

The client is looking for an experienced administrator who had similar skills to the JD below. 

In return the company are offering a competitive salary, further training and the opportunity to work for a great company.

Hours of work

Monday to Friday - 08:00am to 17:00pm

Key duties

  • Ensure all maintenance agreements and contracts are up to date.
  • Assist the Contracts manager with the compiling of the weekly PPM report.
  • Assist with the effective scheduling of maintenance works and accurate preparation of associated paperwork.
  • Ensure that sub-contractor orders are placed for life safe systems, water treatment contracts and any other specialist sub-contractor required.
  • Watney are up to date as per PMS.
  • Deal professionally with customer and supplier queries.
  • Ensure that sub-contractor PPM orders are placed as required.
  • Ensure that specialist sub-contractor attendance planners are maintained and up to date.
  • Maintain good customer relations between the department and clients.
Filing & Admin
  • Assisting with invoicing primarily for PPM reactive jobs when required; to the required standard and authorised by a manager as appropriate.
  • PPM and limited reactive callouts (mechanical).
  • Mechanical PPM reactive quotations following engineers maintenance visits.
  • Mechanical operations, and invoicing for the above.
  • Type reports and quotations.
  • Estimating VO works.
  • Ensure that all relevant paperwork is filed accurately and timely at least twice a week on Tuesdays and Fridays.
  • Assisting with keeping engineer holiday and sickness leave spreadsheet up to date in cooperation with HR Manager.
  • Assist in keeping site logbooks up to date and in the correct format, ensuring that the correct task sheets are in place (replenish when required).
Purchasing – Mechanical materials
  • Contacting suppliers to obtain material costs relevant to PPM remedial work.
  • Liaising with our procurement manager to compare costing.
  • Following up with suppliers regarding delivery dates.
  • Assisting with managing delivery notes.
Personal Attributes

  • Open, Honest and Trustworthy.
  • Possess a professional attitude and business attire at all times.
  • Able to produce work of the highest standard and prepared to learn new skills in order to achieve a quality outcome.
  • Self-Motivated.
  • Ability to make decisions and use own initiative.
  • Can–do attitude.
  • Understand the importance of following policy and procedure
Please send your CV to katie at CBW Staffing Solutions or more information.

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