PPM Administrator

PPM Administrator – Property Services
Location: Harlow
Salary: £26,000 per annum
Employment Type: Full-time, Permanent

We are working exclusively with a leading property services company who are looking to appoint an organised and proactive PPM Administrator to join their growing team.

This is a fantastic opportunity to build your career within a supportive and well-established organisation.

The Role: We are currently seeking a proactive and efficient PPM Administrator to join our growing team based in Harlow.

In this key role, you will support the delivery of planned preventative maintenance (PPM) services across a portfolio of sites, ensuring compliance, coordination, and timely completion of all scheduled works.

Key responsibilities include:

• Coordinate and schedule PPM tasks in line with contractual requirements and service level agreements (SLAs).
• Liaise with engineers, subcontractors, and internal teams to ensure timely delivery of maintenance activities.
• Maintain and update records, logs, and documentation to ensure compliance and audit readiness.
• Monitor and manage job progress, chasing outstanding works where necessary.
• Support the preparation of reports and provide administrative support to the wider operations team.

• Previous experience in an administrative role within property services, FM, or a similar environment.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Ability to multitask and manage priorities in a busy office setting.
• Confident using MS Office and scheduling software or CAFM systems (desirable).

• A competitive salary of £26,000 per annum.
• A full-time, permanent position with opportunities for progression.
• A supportive and friendly team environment.
• Convenient office location in Harlow.